Dee Sims and Associates

 Professional Meeting and Event Managers

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Travel Directors

TRAVEL DIRECTORS/ONSITE MANAGERS
Travel Directors (TD) also known as On-site Meeting Managers act as an extension to
your team on-site. The TD comes in at the point of operation and is responsible for
executing the plans of the Planner. TDs are hired specifically to oversee the logistics of a
meeting that has already been planned.
We provide assistance for clients that need someone they can trust to pull off the most
complicated of tasks. Our TDs have their antennas out at all times, looking out for the
comfort, safety, and needs of the attendees as well as being able to ensure the program
runs efficiently.
Our Travel Directors handle meeting registration, coordination of room setups, liaison
between attendees and hotel management, arranging food and beverage functions,
coordinating special functions, distribution of collateral material, coordination of audio
visual and computer equipment, coordination of ground transportation, meet and greet
service upon arrival and departure.
Providing years of experience and professionalism we are enthusiastic and service
oriented. From the smallest of meeting;10 person pharmaceutical dinner meeting to the
larger of events with 10,000 attendees or more.
Below are some of the key tasks that we perform as Travel Director or On-site Managers:
* Manage the coordination of on-site events including exhibit installation/dismantle
coordinating the contracted labor and other select suppliers.
* Coordinate the ordering and payment of show services and reconciliation of postshow
invoices
* Manage all aspects of special events, such as hospitality suites, receptions,
demonstration luncheons etc.
* Take responsibility for budget tracking and reporting for the individual events.
* Collect, condense and summarize trade show information at the close of each event.
* Develop and execute a training program of volunteers as well as paid associates.
* Work with affiliates to assure smooth events.
* Select and produce promotional materials.
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